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Information Governance

Google Apps Vault allows you to reduce risks and costs associated with litigation, investigation, and compliance audits. For an additional $5/user/month, you can add capabilities to Google Apps that help prepare your business for these situations.

Archive and manage in place

A single archive for Gmail and on-the-record chat messages, built on Gmail, where the data is managed in-place. Governance policies are applied directly to the native data store, eliminating the need to duplicate data in a separate archive and helping to reduce the risks associated with data movement and from spoliation. A robust audit trail provides complete visibility across the archive.

Retain business documents

Email and chat retention policies allow businesses to define standard retention policies for Gmail and on-the-record chat messages based on content, labels, and metadata. Once a message reaches the end of the retention period, Google Apps Vault automates compliance with the retention policies. The automated enforcement of policies, as well as legal holds, reduces the risks of spoliation and noncompliance. The legal hold functionality helps ensure email and chat messages can be preserved beyond their standard retention period for a litigation or an investigation.

Find relevant documents

eDiscovery tools allow authorized users to search across the domain for data that may be relevant to a specific matter or investigation. Google search algorithms can search domain wide, across large amounts of email in the archive and quickly return results. Authorized users can define and manage collections of message search results and collaborate with others to manage them. Email can be exported for further review and processing.

Designed for security

Google Apps Vault is designed for security and reliability with features like encrypted connections to Google’s servers, redundant backup, built-in disaster recovery and sharing controls that let your users collaborate securely on matters. Learn more about security.

Filed under: Cloud Assist, Google Apps, Google Apps for Business, Google Message Discovery by Google Apps Guru

It appears that MS Exchange admins have been having a real issue tracking archived pst files. Shame, must be tough, as Google Apps admins we do not have that problem. Our users have 25gb mailboxes, which mean we never need to Archive. Coupled with the super fast Google search included in Google Apps we can find emails super quick. No archiving (in the old sense) = no lost mail files.

“Microsoft released a new free tool on Monday that helps IT pros find .PST files created using Microsoft Exchange. The tool, called “PST Capture,” installs an agent to track the location of these files, which are the personal e-mail folders of Exchange e-mail users… tracking PST files has become a problem for organizations trying to manage e-mail archives. The files often need to be tracked to ensure compliance with an organization’s e-mail retention policies, for instance. Not finding the files also represents a problem for organizations that want electronic discovery capabilities for legal purposes.” Source: Redmondmag.com Article

Its about time people started looking seriously and more often at Cloud Solutions, this issue for IT admins can so easily be defeated by Google Message Discovery as a start. If IT admins are too scared about the changes, and potential threats (ie them having more feet up time) there is always the option for them to use Google Message Discovery with their labouring Exchange server. GMD is a cloud based archiving service, for 1 to 10 years, and also includes an edge based enterprise SPAM and Antivirus service for Email.

Filed under: Cloud Assist, Google Apps for Business, Google Message Discovery, Superior Support by Neil Rutherfoord